Read this if you work at a broker-dealer.
On August 10, 2023, the Public Company Accounting Oversight Board (PCAOB) issued its 2023 Annual Report on the Interim Inspection Program Related to Audits of Brokers and Dealers. This report covers 2022 inspections. Although the report is focused on the deficiencies by auditors during their audits, examinations, and reviews of broker-dealers, we share our key takeaways from the report below, including how these deficiencies may impact your organization.
Examination engagements
Broker-dealers who do not claim exemption from the Customer Protection Rule must file an annual compliance report indicating their compliance (or non-compliance) with the financial responsibility rules. Auditors must conduct an examination engagement over the broker-dealer’s compliance with the financial responsibility rules. This examination must be conducted in accordance with the PCAOB’s Attestation Standard (AT) No. 1. The financial responsibility rules are: (1) the Account Statement Rule, (2) the Reserve Requirements Rule, (3) the possession or control requirements of the Customer Protection Rule, and (4) the Quarterly Security Counts Rule. The PCAOB found deficiencies with auditors’ testing of all of these rules but, most of the deficiencies were found in the Account Statement and Reserve Requirements Rules:
- Account Statement Rule: Firms (the auditor) did not test, or sufficiently test, controls ensuring that all customers received their account statements either electronically or by mail. In addition, firms did not test, or sufficiently test, controls over customer consent to receive account statements electronically and whether those customers were able to access their account statements. Firms also did not test, or sufficiently test, controls over the completeness and accuracy of information in accounts.
FINRA Rule 2231 (the Rule), which covers customer account statements, in general, indicates that account statements must be sent to customers at least every calendar quarter. The Rule also lists which items must be included on the account statement. But the Rule does not necessarily go into detail on ensuring receipt of/access to account statements. Amendments to the Rule have been announced but are not effective until January 1, 2024. The amended Rule indicates “a member may satisfy its delivery obligations under this Rule by using electronic media, subject to compliance with standards established by the SEC on the use of electronic media for delivery purposes.” And, as indicated in FINRA Notice to Members 98-03 (which was published on January 1, 1998), “broker-dealers should consider the need to establish procedures to ensure the applicable delivery obligations are met and should take reasonable precautions to ensure that information transmitted using either electronic or paper media is delivered as intended.” Thus, although still not explicitly stated in the Rule, it does appear there is an expectation by the SEC, FINRA, and the PCAOB that controls over receipt of/access to account statements are maintained.
In our experience, having controls over the delivery and actual receipt of the account statements is equally as important as ensuring the account statements are provided timely and include all the required information. For instance, if account statements are provided electronically, is the link to access the account statement periodically tested to help ensure it is accessible? If such controls are not in place, your auditor may request they be implemented. You may also consider having your auditor review your account statement controls in advance of them performing audit procedures to help ensure you have included all the controls they expect to see. This may also be an opportunity to eliminate controls they do not consider to be key to compliance with the Account Statement Rule.
- Reserve Requirements Rule: Firms did not sufficiently test controls related to the determination of credit balances reported within the customer reserve computation pursuant to Exhibit A of the Customer Protection Rule. Firms also did not test, or sufficiently test, controls over the broker-dealer’s establishment and maintenance of a special reserve bank account for the exclusive benefit of its customers or for broker-dealers in accordance with the Reserve Requirements Rule.
Proactive auditor communication
Similar to the above, it may be worthwhile holding conversations with your auditor well in advance of their planned procedures to see if there are any gaps in expected controls they identify. Being proactive will give your team ample time to implement such controls and help ensure they are in accordance with auditor expectations. This is especially important as it relates to determination of credit balances—although every broker-dealer must comply with Exhibit A of the Customer Protection Rule, determining credit balances is largely dependent on your broker-dealer’s operations and processes. Thus, internal controls expected to be in place will be largely dependent on your organization’s specific operations and processes.
Specific to the special reserve bank account, the Customer Protection Rule indicates broker-dealers must obtain and preserve a written notification from each bank for this type of account. This notification must indicate the bank was informed of the purpose of the account and the balances are being kept separate from any other accounts maintained by the broker-dealer at the bank. Furthermore, the broker-dealer must have a written contract with the bank indicating the cash and/or qualified securities will not be used as security for a loan and are not subject to any right, charge, security interest, lien, or claim of any kind. Broker-dealers should have internal controls in place to help ensure compliance with these provisions of the Customer Protection Rule and to help ensure they remain compliant should there be changes to their banking relationships.
Review engagements
For those broker-dealers that do claim exemption from the Customer Protection Rule, they must file an annual exemption report. This exemption report contains various assertions made by management for the fiscal year. Auditors must perform a review of this exemption report in accordance with the PCAOB’s AT No. 2. The PCAOB found a considerable uptick in deficiencies in review engagements, having examined 52 engagements with 21 of those engagements with identified deficiencies. This 40% deficiency rate was a 12% increase from 2021’s inspections and a 17% increase from 2020’s inspections. Some of the most notable deficiencies identified by the PCAOB (in bold font below) were:
- Firms did not evaluate evidence obtained in the audit of the financial statements that contradicted broker-dealer assertions regarding compliance with the exemption provisions in exemption reports. These review engagements are often performed simultaneously with the financial statement audit of the broker-dealer, and the audit firm should be leveraging the work conducted during the financial statement audit to adequately perform the review engagement. However, this also means that if contradictory evidence is found during the financial statement audit, such as identification of the broker-dealer holding customer funds, this evidence needs to be considered while performing the review engagement.
- Firms did not make required inquiries, including inquiries about controls in place to maintain compliance with the exemption provisions and those involving the nature, frequency, and results of related monitoring activities. A review is substantially less in scope than an audit or examination and primarily consists of inquiries. Auditors are required to make inquiries regarding the controls the broker-dealer has in place to maintain compliance with the exemption provisions as well as those monitoring procedures in place to help ensure compliance is maintained throughout the fiscal year. These controls need not be tested but the auditor should document the results of these inquiries. This is another area where being proactive can be beneficial, especially if your broker-dealer plans to enter a new business line. Hold discussions with your auditor early on to determine if controls remain adequate or if revisions may be necessary.
- Firms did not accurately identify in their review reports assertions made by broker-dealers in their exemption reports. As noted above, broker-dealers must file annual exemption reports. These exemption reports contain various assertions made by management. The auditor, through their review engagement, tests these assertions (primarily through inquiry) and ultimately issues a review report on these assertions. The auditor’s review report should mirror the assertions made in management’s exemption report. Although it is the responsibility of the auditor to check this when drafting the review report, broker-dealers should pay close attention to this when reviewing the auditor’s draft review report. If inconsistencies between management’s exemption report and the auditor’s review report are identified, this should be brought to the attention of the auditor.
Audits of financial statements and supplemental information
Deficiencies found within financial statement audits continue to be primarily centered around those areas that tend to have a higher risk of material misstatement. We specifically want to call out (1) revenue, (2) related party relationships and transactions, and (3) expenses and related accruals. These areas had deficiency rates of 34%, 33%, and 29% in 2022, respectively.
- Revenue tends to be the most complex and sensitive area in a broker-dealer financial statement audit. This can be due to many reasons such as its complexity in being calculated, its impact on net capital, and the sensitivity of its related required disclosures (through ASC 606). Most revenue deficiencies were related to firms that did not adequately respond to the risks of material misstatement for each relevant assertion of significant revenue accounts and disclosures. Given its sensitivity, revenue is often deemed a fraud risk (and thus a significant risk) by auditors. Auditing standards also include a presumption that improper revenue recognition is a fraud risk in every audit. Although this presumption can be overcome, it would likely be a high bar to overcome this presumption in a broker-dealer audit. As a result, your auditor will likely perform extensive tests of details on your revenue streams. This testing will likely differ depending on the revenue stream. This testing can also prove to be very time-consuming for your team, as you will likely have to pull various documents and agreements to support the auditor’s testing selections. Thus, it is important to set expectations with auditors early on, gaining an understanding of their anticipated testing plan, and possibly seeing if some of that testing can be spread out throughout the year, if time and resources permit.
With the adoption of ASC 606, not only did revenue recognition change, so did revenue disclosures. The new disclosures are extensive and include disclosures around performance obligations; the nature, amount, timing, and uncertainty of revenue and cash flows and how they’re affected by economic factors; and variable consideration, to name a few of the requirements. You should work closely with your auditor to help ensure your revenue disclosures are complete and accurate. This close interaction becomes especially important if your broker-dealer enters new business lines.
- Related party relationships and transactions also tend to be a highly complex area in broker-dealer financial statement audits. This tends to be due to the subjectivity of related party transactions. Many broker-dealers have expense sharing arrangements with related parties and these expenses are often the largest in the financial statements, making them a high-risk area in nearly every broker-dealer financial statement audit. The PCAOB found that firms did not test, or sufficiently test, the accuracy and completeness of data used to allocate expenses or revenues between broker-dealers and their affiliates. It is critically important for broker-dealers to maintain well-documented expense sharing arrangements and maintain adequate documentation supporting expense sharing transactions and calculations.
Net capital also continues to be an area with high deficiency rates, with 11 of 41 audits having deficiencies in 2022 (27%, up from 18% in 2021). Deficiencies were primarily related to the auditor not performing sufficient procedures over allowable assets, adjustments to net worth, minimum net capital requirements, fidelity bond coverage deductions, and securities haircuts. This is another area where documentation can be key—especially documenting management decisions that may be considered aggressive (for instance, identifying an asset as allowable based on an interpretation of existing guidance).
The PCAOB’s inspection deficiencies cover a wide variety of areas in the audits, examinations, and reviews of broker-dealers. Although these deficiencies are the primary concern of your auditor, these deficiencies will likely impact your broker-dealer as your auditor implements new procedures to remediate these deficiencies. Consider asking your auditor for the results of their latest inspection to see if their deficiencies, if any, may impact your next audit, examination, or review.
As always, if you have any questions or thoughts, please don’t hesitate to reach out to BerryDunn’s broker-dealer services team or use our Ask the Advisor feature.